About the company: euShipments.com is a leading provider of eCommerce fulfillment and cross-border delivery solutions, integrating services from over 60 top-tier local courier companies across Europe and more than 600 delivery methods. With a logistics network covering 27 European countries and operating with 14 strategic fulfillment centers, euShipments.com is Forbes-awarded for its innovative services. In 2023 and 2024, the Financial Times ranked euShipments.com in FT1000: Europe's fastest-growing companies. The international euShipments.com group includes three other logistics companies - Croatian Pick&Pack, Romanian Helpship and Slovak Swiss Point Data.
Job Summary: As the Chief Executive Officer's Assistant, you will provide comprehensive administrative and executive support to the CEO and Board of Directors of euShipments.com. You will play a crucial role in facilitating smooth communication, managing schedules, and ensuring efficient operations within the CEO's and C-level office. This position requires a high level of professionalism, discretion, and organizational skills to support the CEO in achieving strategic objectives and driving company success.
Responsibilities:
- Communication Management: Serve as the primary point of contact for internal and external inquiries addressed to the CEO and the C-level management. Screen and prioritize incoming communication, drafting responses or redirecting as necessary.
- Meeting Preparation: Prepare materials and agendas for meetings attended by the CEO. Ensure that all necessary documents, presentations, and briefing materials are organized and accessible in advance of meetings.
- Executive Support: Provide comprehensive administrative support to the CEO, including drafting correspondence, preparing reports, and conducting research on various topics as needed. Handle sensitive and confidential information with discretion.
- Project Coordination: Assist the CEO and the C-level management in managing special projects and initiatives by coordinating tasks, tracking progress, and ensuring deadlines are met. Collaborate with internal teams to support project objectives.
- Office Management: Oversee the day-to-day operations of the CEO's and the C-level management office, including maintaining office supplies, managing expenses, and coordinating with facilities management as needed.
- Relationship Management: Build and maintain positive relationships with key team members, including board members, euShipments.com logistics group members, C-level team members, clients, and external partners. Serve as a representative of the CEO's office in interactions with internal and external teams.
- Calendar Management: Coordinate and manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements. Anticipate scheduling conflicts and proactively resolve them to optimize the CEO's time.
Qualifications:
- Proven experience as an executive assistant or similar role supporting C-level executives.
- Excellent organizational and time management skills, with the ability to prioritize tasks and handle multiple responsibilities simultaneously.
- Excellent command of Bulgarian and English language, with perfect written and verbal communication skills.
- Proficiency in computer skills, including advanced knowledge of Microsoft Office suite, communication and project management platforms like Trello, Slack, CRM softwares. Ability to quickly learn and adapt to new software applications.
- Discretion and confidentiality in handling sensitive information.
- Ability to anticipate needs, exercise sound judgment, and work independently with minimal supervision.
- Flexibility and adaptability to work in a fast-paced and dynamic environment.
- Professional demeanor and strong interpersonal skills.
Working Conditions:
- Full-time position, permanent contract
- Location: Ruse, Bulgaria
- Opportunities for professional growth and advancement within the organization.
- Collaborative and supportive team environment, where your contributions are valued and recognized.
РУ "Ангел Кънчев"